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Title

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Administrative Director

Description

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We are looking for an experienced Administrative Director to take responsibility for the efficient organization and management of all administrative operations within our institution. In this key position, you will be responsible for strategic planning, implementation, and monitoring of administrative processes, working closely with executive leadership and other departments to ensure smooth operations. Your main tasks will include leading the administrative team, optimizing internal processes, budget planning and control, and ensuring compliance with legal and internal company regulations. You will act as an interface between various departments and play a key role in the further development of the organization. A high level of leadership, organizational talent, and communication skills is essential for this position. You should be able to analyze complex issues, make decisions, and manage change effectively. Ideally, you have several years of experience in a comparable position and solid knowledge in administration, finance, and human resources. We offer you a responsible and varied role in a dynamic environment with flat hierarchies and short decision-making paths. If you have a structured working style, enjoy taking responsibility, and can motivate a team, we look forward to receiving your application.

Responsibilities

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  • Lead and coordinate the administrative department
  • Develop and implement administrative strategies
  • Plan and monitor budgets
  • Optimize internal processes and workflows
  • Ensure compliance with legal regulations
  • Collaborate with other departments and executive management
  • Lead and develop staff
  • Prepare reports and analyses
  • Manage contracts and resources
  • Implement quality standards

Requirements

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  • Degree in business administration, public administration, or similar
  • Several years of experience in a senior administrative role
  • Strong leadership and organizational skills
  • Knowledge of budgeting and human resources
  • Proficient in MS Office and administrative software
  • Analytical thinking and decision-making ability
  • Strong communication and teamwork skills
  • Fluent in written and spoken German
  • Project management experience is a plus
  • Resilience and flexibility

Potential interview questions

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  • What experience do you have in leading administrative teams?
  • How do you handle budget responsibility?
  • What software solutions have you used in administration?
  • How do you ensure compliance with legal requirements?
  • How do you motivate your team?
  • How do you handle organizational change?
  • What role does communication play in administration for you?
  • How do you prioritize tasks during high-pressure periods?
  • What experience do you have with interdisciplinary collaboration?
  • How do you handle conflicts within your team?